Administrative & Operations Assistant
Job Title: Administrative & Operations Assistant
Location: San Francisco, CA
Pay Range: $22-25 / hour (non-exempt)
Jewell Stewart Pratt Beckerson & Carr PC is an internationally-recognized law firm that practices exclusively in U.S. immigration and nationality law with a strong emphasis on business- and employment-related immigration. Located in the San Francisco Bay Area, in the heart of Silicon Valley, we help companies and organizations attract, hire, and retain exceptional foreign national talent. The Administrative & Operations (Admin & Ops) Assistant is responsible for ensuring the office operates smoothly for the benefit of onsite and remote staff and our clients. The Admin & Ops Assistant reports to and works in close coordination with the firm’s Managing Attorney. This is a career role with opportunity for growth. This is a 100% in-person, in-office role.
Key Responsibilities
Answer office phone; schedule and greet office visitors.
Handle intra-office mail (pickup, scanning, and distribution), and package and mail drop-off, courier services.
Prepare invoices and correspondence for attorneys and paralegals.
Update client databases, case tracking systems, and marketing materials.
Assist attorneys and paralegals with print/copy/scan, assembly, QA review, and submission of applications and petitions to U.S. government agencies.
Light bookkeeping duties including managing distribution of government filing fee checks and depositing checks.
Open and close electronic case files and maintain client information in the firm’s systems.
Tech troubleshooting and liaising with external IT Team.
Track and maintain firm’s tech inventory list.
Maintain kitchen and common areas.
Responsible for inventory and ordering office and kitchen supplies as needed.
Assist with building facilities requirements, including liaising with building management as needed.
Interact with vendors for IT, HR, shredding, shipping, plants, etc.
Document and update systems and policies.
Other projects, tasks, and errands as required to meet client and firm needs.
What we are looking for
Service Orientation - Actively looking for ways to help people.
Time Management - Managing one's own time effectively.
Communication - Clearly and respectfully communicating with others to disseminate information.
Attention to Detail - The job requires being careful about detail and thorough in completing work tasks.
Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Monitoring - Monitoring/Assessing the performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Management of Material Resources-Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
Working with Computers - Using computers and computer systems (including hardware and software) to set up functions, enter data, process, and share information.
Physical Demands - Must be able to remain stationary for extended periods and lift/pull a hand cart loaded with office supplies or paper.
Requirements
Associate degree or equivalent experience
Minimum of two years of administrative or customer service work experience
Prior experience in a legal environment preferred
Intermediate MS Office skills: Word, Excel, and Outlook
Not accepting applications from JDs, LLMs, or prospective law students.
What we offer
A collegial, team-oriented culture.
Competitive compensation and benefits.
Comprehensive training and an open-door support system.
Work with top professionals in the field and great clients.
We welcome applications from applicants who are eager to make a difference in the immigration space. If this sounds like the type of law firm where you can thrive, apply now at careers [at] jspvisa [dot] com.